The Module Billing

Invoice Preview: This button is only available in the table Invoice Cycle and is used for creating a preview of the results of an invoice run without producing final documents or actual changes to billing data. This preview allows you to check the potential invoicing data and documents before a productive ("Hot") run is performed.

Copy complete invoice cycle: This button is only available in the table Invoice Cycle, and it allows copying a complete invoice cycle inclusive all selected clients and services.

Select All: This button is only available in the tables Invoice Cycle -> Clients/Services. Clicking on this button selects all table entries to be included in the currently prepared invoice run. Of course, it is still possible to deselect individual positions manually afterwards, i.e. to exclude them from the prepared invoice run.

Deselect All: This button is only available in the tables Invoice Cycle -> Clients/Services. Clicking on this button deselects all table entries to be excluded from the currently prepared invoice run. Of course, it is still possible to select individual positions afterwards, i.e. to include them in the prepared invoice run.

Print Invoices: This button is only available in the table Invoice Cycle -> Invoices. Clicking on this button starts the printout of the selected – i.e. marked – invoices.

Invoice Hotrun: This button is only available in the table Invoice Cycle and is used for performing a productive and final invoice run, creating all necessary documents for printout and making the corresponding changes to billing data. Attention: This is a final invoice run! Invoice Hotruns cannot be altered later. Erroneous invoices can only be corrected by creating credit notes, adjustment charges or reversal invoices in additional invoice runs!

Cancel Invoice(s): This button is only available in the table Invoice Cycle as Invoices and is used to make reversals of already hotrun invoices.

Invoice correction: This button is only active if the user selects an invoice record in the table Invoices. It is used to correct invoices which have already been invoiced in a hotrun. Clicking this button starts a sequence of dialogues guiding the user through the invoice correction process without having to switch modules.

Transfer Data: This button is only available in the table Invoice Cycle and is used to transfer data of already hotrun invoice cycles to a financial accounting system.

SIS-Export: After selecting the invoices to be exported and pressing this button, the SIS export starts (please refer to chapter SIS Export).

ERP-Export: After selecting the invoices to be exported and pressing this button, the ERP export starts (please refer to chapter Particularities of cash invoicing).

The cash invoice cycle thus created can be forwarded to an attached financial accounting system (e.g. ORACLE Finance, SAP etc.) at any time by clicking the button ERP-Export .

Display Error Messages in Dialog Box: Clicking on this button opens a new window displaying detailed error messages.

Jump To…: If a flight record is selected in the table Invoice Cycles > Events, you can use this button to jump to the corresponding flight record in the table Services Flights -> Flight Events / Non Flight Services -> Non Flight Events.