After an invoice cycle has been completed, this table lists all invoices created for the events covered by a run.
Invoices are always related to specific events, and it is possible (depending on the settings for a customer and Contract) that the services for an event are billed in multiple invoice documents. To access all invoices related to a specific event, proceed as described below:

In the table Invoice Cycle, mark the invoice run the specific event has been billed in.
Switch to the table Invoice Cycle -> Events and mark the specific event here.
Switch to the table Invoice Cycle -> Invoices. All corresponding invoices for the selected event are listed here.

Except for a freely selectable remark, the data in this table cannot be edited. The following information is given for each invoice:

Station:	Station to which this configuration applies; this column is only shown if you are logged in above station level.
Inv. Cycle ID:	Reference number of the Invoice Cycle.
Invoice Type:	Invoice type (Invoice, Cash, Credit, Debit, Reversal). This type is selected in the table Invoice Cycle for each individual invoice run.
State SIS:	Status of the invoice on the IATA SIS Interface; can be Initial, Transferred, Cancelled, To be Transferred, Transfer Error
State ERP:	Status of the data export to the external accounting system
Settlement Method:	Settlement of the invoice for IATA SIS Interface. For values please refer to paragraph IATA SIS: Settlement Method.
No.:	Lists the unique serial invoice number which is also automatically assigned.
Calc. Price:	Calculated price from billing event.
Price:	Complete price of all services subsumed in the invoice (without VAT).
Price With VAT:	Complete price of all services subsumed in the invoice including any applicable VAT.
Inv. Template:	Different invoice templates (e.g. with/without appendices or different languages, etc.). Invoice templates are provided by topsystem.
Invoice Date:	Billing date which is printed on the invoice documents.
Booking Date:	Booking date which is to be forwarded to an external financial accounting system.
Print Date:	This field is automatically filled with date and time as soon as an invoice printout is started (button in the toolbar).
Currency:	Currency used in the invoicing documents.
Rate:	Conversion rate of the invoice currency to your business currency is given here. Currency exchange rates are either administered in the master data module Billing (standard) or imported from an external financial accounting system (optional).
Mode of Payment:	Payment option the customer selects for a cash payment, i.e. cash, a variety of credit cards etc. The options available here can be defined in the table Mode of Payment in the master data module Billing.
Rec. ID:	ID of the invoice recipient.
Rec. Name:	Name of the invoice recipient.
Rec. Street:	Street of the invoice recipient.
Rec. ZIP:	Zip code of the invoice recipient.
Rec. City:	City of the invoice recipient.
Rec. Country:	Country of the invoice recipient.
Rec. Tax ID:	Tax ID of the invoice recipient.
Salutation:	Salutation of invoice recipient.
Owner ID:	ID of the owner.
Owner Name:	Name of the owner.
Owner Street:	Street of the owner.
Owner Country:	Country of the owner.
Owner ZIP:	Zip of the owner.
Owner City:	City of the owner.
Owner TAX ID:	TAX ID of the owner.
Payment Target:	If payment targets have been defined, this field shows how many days after receiving the invoice the payment is expected to have been made by the customer.
Curr. Date:	Valid-from date of currency used for the invoice
Due Date:	Due date of the invoice
Ref. Invoices:	If the invoice is related to an already existing invoice (e.g. in case of a credit note issued for a former invoice), this field shows the number of the reference invoice.
Cancelled Invoice:	Number of cancelled invoice; it is only available in case of Reversals (automatically filled in)
Remark:	Freely definable comment
Invoice Variable:	Invoice variable to be selected from the pull-down menu
Print Grouping:	Pull-down menu allowing to sort the printout By Rotation or By Service
Print Duplicate:	Print a second bill (watermarked)
Modified By:	Name of the last user who changed the data record (filled automatically)
Last Changed:	Date and time when the data record was changed last (filled automatically)

After marking an invoice you can switch to the table Invoice Cycle -> Invoices -> Invoice Items to access the individual items it includes.

This table offers a function for completely cancelling an already completed invoice for an event. After marking the respective invoice, click the button Cancel Invoice(s) . This will create a copy of the invoice with the status Initial and the invoice type Reversal which can now be processed again in the service recording.

Invoice Cycle -> Invoice cancellation

To cancel an invoice, first open the flag Invoice Cycle and access the detail table Invoices. Select the invoice to be reversed here by clicking on it. The reversal is initiated by clicking the button Cancel Invoice(s) .

All processes required for executing a reversal transaction are performed in the background: a new invoice data record (i.e. line) is created under the flag Invoices, with the settings Invoice Type: Reversal, the State: Initial and other information required for the cancellation. The State of all events and positions from the original invoice is set back to Calculated (note that this refers also to the State in the service recording module, not only to the billing!). All reversed elements can then again be calculated and invoiced as usual (see chapter The Table Flight Events ff.).

The data for the transmission to an external financial accounting system is also prepared in this process (if applicable).

Editing of the newly opened events in the service recording module

The BE number (= Billing Event) shown in the corresponding record under the flag Invoice Cycle -> Invoices -> Invoice Items refers to the Autoid of the flight event to which an invoice item to be recalculated belongs. Switch to the service recording and select the event with the appropriate Autoid where you can edit the items.

The services which have been re-assigned the Charge State: Calculated can be edited and prepared for the billing as usual.

(Please note that a reversal of cash invoices and invoices which have already been cancelled is not possible! The cancellation of an invoice which includes credit notes is possible only after all credit notes contained in the invoice have been cancelled (see chapter The Table Flight Events ff.).

Cancellation of credit notes

In cases where an invoice includes credit notes, the invoice can be cancelled only after all contained credit notes have been reversed. If an invoice still contains credit notes which have not yet been reversed when the complete invoice reversal is started by clicking the button Cancel Invoice(s) , a message will open. This message lists the event(s) still containing credit notes in order to make it easier to find them.

The individual positions of an invoice can be inspected by marking the invoice in question in the table Invoices and then switching to the table Invoice Cycle -> Invoices -> Items.

The Table Invoice Cycle -> Invoices -> Invoice Items

After marking an invoice in the table Invoice Cycle -> Invoices, you can switch to the table Invoice Cycle -> Invoices -> Items to access the individual items it includes.

Except for a freely definable remark, service items listed here cannot be altered. Following data is shown for each service item:

Station:	Station to which this configuration applies; this column is only shown if you are logged in above station level.
Charge Inv.-Type:	The invoice type of the charge can be selected from this drop-down list (Credit, Debit, Disbursement, Initial Invoice).
ID:	ID of the service charge.
Charge Name:	Name of the service in plain text.
IATA Charge Code:	Code as defined for the IATA SIS interface, e.g. Baggage, De-icing, Ramp handling
Contract:	Contract applicable to an event. Should more than one contract apply to an event, this field lists their total number.
Price Configuration:	Price configuration, which was applied to the calculation of this invoice item
BE:	Reference to the Billing event in module Services Flights / Non Flights.
FLN:	The corresponding flight number is shown here.
ST:	Scheduled time of the flight.
Type:	Type of invoice item; can be one of the following: Additional Service (called Special Service in the module Service) Conditional (optional contract item called Additional Services in the module Service) Contract (service included in the contract called Contract Items in module Service) Disbursement (invoice item subject to disbursement) Quality Scenario
Quantity:	Amount of units of the service.
Single Price:	Single price for a service unit (if applicable).
Unit:	Unit in which the service is accounted.
UOM Code:	Unit Of Measurement code as defined by IATA for the IATA SIS interface
Calc.Price:	Calculated price from billing event.
Surch./Disc.:	Surcharge/Percentage for cancellation with all given changes is displayed here. This is the actual surcharge/Percentage for cancellation of the contract.
Price w/o Surch./Disc.:	Complete price of a service (excluding VAT)
Price With VAT:	Complete price of all services subsumed in the invoice including any applicable VAT
VAT Rate:	Percentage value of the corresponding VAT
VAT:	ID of VAT
Tax Category:	Tax category as defined for IATA SIS Interface, e.g. ZERO, EXEMPT, HIGHER, LOWER
Account 1-4:	Fields for the booking account information (see chapter 3.5.3.1 The Table Services > Account).
Name:	Name of the non-flight event
OT:	Operation Time. Timestamp when non-flight event took place.
Remark:	Freely definable comment
Modified By:	Name of the last user who changed the data record (filled automatically)
Last Changed:	Date and time when the data record was changed last (filled automatically)