The Table Currency

This table is used to create data records for the currencies required for billing processes. Note that this table is used only to define which currencies are available. The individual exchange rates and periods of validity for each currency are defined in the dependent table Currency -> Rates.

Currencies are used by the billing system for the optional creation of invoices for customers paying in different currencies. This table is used to record the currencies you want to use. The dependent table, Currency -> Rates (see below) is used to define the actual currency rates in relation to your domestic currency.

Following data is available for the definition of a currency:

  • ID:*

Internal definition of the currency (ID = Identifier). This ID is used as a reference code by the software and must be unique. It is recommended to use the standard international abbreviation.

  • Name:*

Name of the currency in plain text

  • Remark:

Freely definable comment on the currency

  • No. Of Decimal Places:*
    (tab available depending on configuration)

Number of decimal places for the corresponding currency that is printed on the invoice

The Table Currency -> Rates

This table is used to define the details (exchange rate, period of validity) for the Currencies defined in the corresponding master table.

The currency rate recorded here is always defined in relation to the domestic standard currency used in your company. Rates for a currency can be defined for different stations in different countries to reflect exchange rate differences. Note that periods of validity for currencies can be defined with the field Valid From* to cover currency rate changes.

Whenever an invoice is generated in a foreign currency – either for cash-paying customers in the module Service or for credit customers in the module Billing – the corresponding value is automatically taken into account from this table.

In order to edit the values of a specific currency, mark the Currency in the corresponding table and then switch to the dependent table Currency -> Rates.

Here, you can access the data for the chosen currency:

  • Currency from/to:*

Currency ID as defined in the table Currencies.

  • Rate:*

Currency exchange rate in relation to the domestic standard currency

  • Valid From:*

Define the date on which the currency rate becomes valid

  • Usage:*

Possible values:

  • Standard (default)

  • IATA SIS Clearance

The exchange rate to be used for the IATA Clearing House may differ from the official exchange rate. During hotrun the IATA SIS Clearance currency rate is used to generate the prices to be used for the IATA SIS Clearance. This additional price information is then included in the IATA SIS export files.

  • Remark:

Freely definable comment on the currency rate